What is Personal Information?
According to LAFOIP, "personal information" is "personal information about an identifiable individual that is recorded in any form". Many specific types of information are included within the definition including, but not limited to: an individual's name (where it appears with any other personal information relating to the individual, or where the name itself reveals information about the individual); any identifying number or symbol assigned to an individual; and information relating to an individual's educational history.
When does Saskatchewan Polytechnic Collect Personal Information?
Saskatchewan Polytechnic collects personal information in a variety of circumstances, including, but not limited to:
- Completion, by prospective students, of an application for admission to Saskatchewan Polytechnic programs or courses;
- Completion of a student registration form following admission to a program or course;
- Collection of academic information as a student progresses through a program or course;
- Collection of financial information when a student pays fees and tuition;
- Collection of financial information and customer profile information when a student chooses to utilize Saskatchewan Polytechnic's website to make any purchase or to pay fees or tuition, or for a similar circumstance; and
- Provision of health services to any student or to any member of the public.
What Personal Information does Saskatchewan Polytechnic Collect?
Saskatchewan Polytechnic collects a variety of personal information at different stages of its dealings with a prospective or enrolled student. Information collected will vary, depending upon an individual's use of various programs and benefits. This information may include (but is not limited to):
- Full name and mailing information;
- Social Insurance Number;
- Citizenship status;
- Marital Status;
- Birth date;
- Health Services Number;
- Personal health information;
- Emergency Contact information;
- E-mail address and account information; and
- Student ID number.
How does Saskatchewan Polytechnic use Personal Information?
Saskatchewan Polytechnic uses the personal information for a variety of purposes, including:
- To facilitate delivery of all Saskatchewan Polytechnic programs and services to both students and, in some cases, to members of the public;
- To deliver all facets of Saskatchewan Polytechnic's educational programming;
- To ensure the maintenance of academic integrity at Saskatchewan Polytechnic and to protect the quality and standards associated with Saskatchewan Polytechnic designations;
- For administrative and statistical purposes;
- To process payment of tuition and other fees, including student association fees;
- To assist student associations to administer programs and benefits to their members (including the student health and dental insurance plan, where applicable);
- To collect debts owing to Saskatchewan Polytechnic;
- To administer development and alumni operations;
- To determine eligibility for alumni benefits;
- To facilitate on-line payment of tuition, fees and purchasing from campus bookstores;
- To make computing resources, electronic communication services, computer network and other information technology infrastructure available to students, faculty and staff, and to ensure the performance, security, integrity and proper use of that technology;
- To comply with LAFOIP and all applicable laws;
- To fulfill Saskatchewan Polytechnic’s reporting obligations to provincial and the federal government;
- To fulfill and administer the employment relationship.
Protection
Saskatchewan Polytechnic takes a number of physical and technological measures to safeguard your Personal Information. Please refer to various Saskatchewan Polytechnic policies listed below.
Other Saskatchewan Polytechnic Policies Respecting Access to and Protection of Personal Information
Additional Saskatchewan Polytechnic policies and procedures are listed below. They may change from time to time.
- Confidentiality of Personal Information and Records of Applicants and Students #1204
- Record Retention and Disposal Policy #809
- Information Technology Security #806-G
- Video Surveillance Policy #603
- External Application and Data Hosting Policy #805
- Data Management Policy #802
- Electronic Communication Services Policy #804
- Appropriate Use of Information Technology Resources Policy #801
Links to FAQ's relating to a number of the policies are provided in the electronic version of the relevant policy.